How To Charter A Bus

 

 

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How do I start?  First, make a list of your group's needs.  Be sure to include details about how many people will be traveling, where you want to go, desired stops and any other special needs to keep your group happy.  Decide who will be your group's main contact for questions and arranging details, then call our toll free number at 1-800-258-8182 to discuss details of your trip.  If you already have an itinerary planned, you can fax it to 1-540-743-1683.

 

What amenities are offered on your buses?  We offer 54 and 47 passenger motorcoaches to meet your transportation needs,  Our fleet of deluxe motorcoaches is equipped with:

-TVs (4 to 6 monitors) with VCR and/or DVD player
-Reclining seats
-Onboard restroom
-PA system  -WiFi on most coaches
-Enclosed overhead storage compartments
-Large luggage compartments underneath the bus

What if our group will include handicapped passengers?  Richards Bus Lines offers a motorcoach equipped with wheelchair lift and seating.  This specially equipped motorcoach requires an advance reservation so it can be configured to accomodate your special needs.

 

 
 

2008 United Methodist Voices of Youth

 

 2008 Luray Wranglers

 

How long should we plan to travel each day, and how far can we go?  The Department of Transportation (DOT) regulates the bus industry.  Bus drivers are required to carry a current DOT Physical Exam Card, be drug tested under DOT guidelines, and maintain a log of miles driven and hours of service.  The DOT regulation 395.10 restricts bus driver's driving time.  There are three parts:

-10 Hour Rule - The bus driver cannot drive more than 10 hours following 8 consecutive hours off-duty (except for emergencies).

-15 Hour Rule - After 15 hours on-duty (driving and non-driving tasks), a driver cannot continue driving until 8 consecutive hours off-duty time is taken.

-70 Hour Rule - On-duty time cannot exceed 70 hours for any period of 8 consecutive days.

Are there locations which should be avoided with a bus?  We can transport your group to virtually any location, on a paved road, which can be reached by motor vehicle.  There are a few things you should remember.   Weighing as much as 26 tons, our motorcoaches can not cross some bridges which have lower weight limits.  Likewise, our motorcoaches are very tall, ranging from 12 to 13 feet.  Do not plan a route to travel under lower clearance bridges, or into areas where there are low hanging tree limbs or other obstacles.  Some non-paved roads, which may be fine for an automobile, may not be suitable for a bus.  Motorcoaches are “on-road” vehicles.  There is no better way to ruin a perfect trip than for your motorcoach to get stuck in sand or mud or in an area where there isn’t adequate room to maneuver.  Your driver will inform you if he/she feels you are asking to go to an unsuitable location.

How soon do I need to reserve buses for my trip?  The earlier you book, the more options you will have.  During the busiest times of the year (fall and spring) our buses are often booked six months or more in advance.  The best advice is to reserve your buses as early as possible.

Will I need to pay a deposit?  A deposit is required to secure your reservation.  The amount of the deposit will vary, depending on the duration of your trip.  Generally the deposit is $200 per trip.

When will the final payment be due?  Unless another arrangement has been made in advance, the final payment must be paid prior to departure.

What is the cancellation policy?  You may cancel your bus, without penalty, up to 30-days prior to the trip.  After 30-days, your deposit will not be refunded.
 

 

More Info>

 
 
Richards Bus Lines, Inc Bennett Tours, Inc.
800-258-8182 (Toll Free) 800-311-8900 (Toll Free)
540-743-4005 (Office) 540-743-7600 (Office)